Policies

Sections

Health and Safety
Safeguarding and Protecting Children and Adults at Risk
Equality, Diversity & Inclusion
Privacy

Section 1 – Health and Safety

To Be Personal Training is committed to providing and maintaining a safe and healthy working environment for employees, contractors and clients of To Be Personal Training.

To Be Personal Training will endeavour to take all practicable steps to pursue best practices in health and safety management.

As part of this commitment, To Be Personal Training will maintain a systematic and comprehensive programme aimed at preventing work-related injuries or harm. This involves identifying existing and new hazards and taking all practicable steps to eliminate, isolate or minimise the exposure to any hazards deemed to be significant (our Risk Assessment).

To Be Personal Training expects that employees and contractors will take all practicable steps to identify and minimise workplace hazards and to safeguard themselves from work-related injury or harm.

Responsibilities of To Be Personal Training

To Be Personal Training will endeavour to:

Maintain an effective programme to identify workplace hazards systematically and introduce appropriate measures to control these hazards.
Encourage consultation and participation in all matters relating to health and safety.
Make employees and contractors aware of the hazards in their work area and adequately train them to perform their work in a safe manner.
Actively encourage the accurate and timely reporting and recording of all incidents, accidents and injuries.
Investigate all reported incidents, accidents and injuries to ensure all contributing factors are identified, and when necessary, take corrective action to reduce the likelihood of the same situation arising.

Responsibilities of employees and contractors

Every employee and contractor is expected to share in the commitment to this policy and play a vital role in ensuring To Be Personal Training is a safe and healthy place to work.

Employees and contractors will endeavour to:

Carry out their work in a way that does not adversely affect their own health and safety or that of others.
Ensure that all accidents, incidents, hazards and unsafe conditions are reported to To Be Personal Training as soon as possible.
Familiarise themselves with To Be Personal Training’s Risk Assessment and Health and Safety Policy.

Hazard identification

To Be Personal Training has identified some common workplace hazards, and developed procedures to deal with these. These are set out in the Risk Assessment.

Identifying hazards involves using common sense in what you think would be a hazard to you. It does not matter how small the hazard is, but it becomes your responsibility to notify To Be Personal Training so that steps can be taken to isolate, eliminate or minimise the problem.

Accident management

To Be Personal Training has an important role in managing accidents to ensure that types of accidents are identified, and strategies put in place to prevent recurrences.

For work-related personal injury, an injured employee or contractor:

Must report the accident/incident to Tom Berry as soon as practical.
Record the accident on an incident report form for filing.

Driving for work

While driving a vehicle at work, all employees and contractors must comply with traffic legislation, be conscious of road safety, and demonstrate safe driving.

Employees and contractors of To Be Personal Training who drive while at work are responsible for:

Driving with care and attention.
Always wearing their seatbelt while driving.
Staying within the speed limit.
Not using a cell phone while they are driving nor smoking, adjusting makeup or appearance, map reading, coffee drinking, or any other action that takes the driver’s attention away from driving.
Complying with all traffic legislation.
Stopping to rest if they feel tired or sleepy while driving.
Making sure they are licensed to drive the type of vehicle they are driving.
Telling To Be Personal Training as soon as possible if their driver’s license is cancelled, suspended, or has limitations put on it.
Maintaining their vehicle in a safe condition if they use it for work purposes, including making sure it is registered, insured and has a current MOT.
Reporting any road accidents which they are involved in to To Be Personal Training as soon as possible.
Paying any speeding or parking fines they incur.

Section 2 - Safeguarding and Protecting Children and Adults at Risk

To Be Personal Training is committed to the protection and safety of children and adults at risk that it encounters in the work setting.

To Be Personal Training will endeavour to take all practicable steps to pursue best practices in the protection and safety of children and adults at risk, and it expects employees and contractors to do the same.

To Be Personal Training is committed to the following principles:

The welfare of the child or adult at risk is paramount.
All children and adults at risk have the right to protection from abuse.
Safeguarding is everyone’s responsibility.
All suspicions and allegations of abuse must be dealt with swiftly and appropriately.

To Be Personal Training takes the following steps to safeguard and protect children and adults at risk:

Employees and contractors are expected to abide by the UK Coaching Code of Practice.
Employees and contractors who engage in athletics coaching are also expected to be registered with UK Athletics (or the relevant home country athletics federation) and to abide by the UK Athletics Code of Conduct.
Employees and contractors are expected to abide by the UK Athletics Child Safeguarding Policy and UK Athletics Adult Safeguarding Policy.
Employees need to pass a DBS check before commencing their employment.
Employees are required to inform To Be Personal Training immediately of anything that would lead to them failing a new DBS check.
Contractors need to have passed a DBS check within the previous 12 months.
All suspicions and allegations of abuse are dealt with swiftly and appropriately.

Section 3 - Equality, Diversity and Inclusion

To Be Personal Training is committed to treating everyone equally and without prejudice, and does not tolerate discrimination, harassment, bullying or victimisation.

To Be Personal Training endeavours to be, so far as is reasonably practicable, accessible to all members of society, whatever their age, disability, gender, race, ethnicity, religion or belief, sexual orientation, or social/economic status.

To Be Personal Training is committed to the following principles:

Everyone deserves to be treated equally.
Everyone has the right to be protected from prejudice.
The fair treatment of others is everyone’s responsibility.
All suspicions and allegations of prejudice must be dealt with swiftly and appropriately.

To Be Personal Training takes the following steps to eliminate prejudice in the workplace:

Employees and contractors are expected to abide by the UK Coaching Code of Practice.
Employees and contractors who engage in athletics coaching are also expected to be registered with UK Athletics (or the relevant home country athletics federation) and to abide by the UK Athletics Code of Conduct.
All suspicions and allegations of prejudice are dealt with swiftly and appropriately.

Section 4 - Privacy Policy

The information we collect

We receive, collect and store any information you enter on our website or provide us in any other way. In addition, we collect the Internet protocol (IP) address used to connect your computer to the Internet; login; e-mail address; password; computer and connection information and purchase history. We may use software tools to measure and collect session information, including page response times, length of visits to certain pages, page interaction information, and methods used to browse away from the page. We also collect personally identifiable information (including name, email, password, communications); payment details (including credit card information), comments, feedback, product reviews, recommendations, and personal profile.

How we collect information

When you conduct a transaction on our website, as part of the process, we collect the personal information you give us such as your name, address and email address. Your personal information will be used for the specific reasons stated above only.

We collect such non-personal and personal information for the following purposes:

To provide and operate the services.
To provide our users with ongoing customer assistance and technical support.
To be able to contact our visitors and users with general or personalized service-related notices and promotional messages.
To create aggregated statistical data and other aggregated and/or inferred non-personal information, which we or our business partners may use to provide and improve our respective services.
To comply with any applicable laws and regulations.

Our website provider

Our website is hosted on the Wix.com platform. Wix.com provides us with an online platform that allows us to sell our products and services to you. Your data may be stored through Wix.com’s data storage, databases and the general Wix.com applications. They store your data on secure servers behind a firewall.

All direct payment gateways offered by Wix.com and used by our company adhere to the standards set by PCI-DSS as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, MasterCard, American Express and Discover. PCI-DSS requirements help ensure the secure handling of credit card information by our store and its service providers.

Communications

We may contact you to notify you regarding your account, to troubleshoot problems with your account, to resolve a dispute, to collect fees or monies owed, to poll your opinions through surveys or questionnaires, to send updates about our company, or as otherwise necessary to contact you to enforce our Terms of Service, applicable national laws, and any agreement we may have with you. For these purposes, we may contact you via email, telephone, text messages, and postal mail.

If you don’t want us to process your data anymore, please contact us at info@tobept.com.

Cookies are small text files that are placed on your computer's hard drive by your web browser when you visit a website that uses them. They allow information gathered on one web page to be stored until it is needed for use at a later date. They are commonly used to provide you with a personalised experience while you browse a website, for example, allowing your preferences to be remembered. They can also provide core functionality, such as security, network management, and accessibility, record how you interact with the website so that the owner can understand how to improve the experience of other visitors and serve you advertisements that are relevant to your browsing history. Some cookies may last for a defined period of time, such as one visit (known as a session), one day or until you close your browser. Others last indefinitely until you delete them. Your web browser should allow you to delete any cookie you choose. It should also allow you to prevent or limit their use. Your web browser may support a plug-in or add-on that helps you manage which cookies you wish to allow to operate.

The law requires you to give explicit consent for the use of any cookies that are not strictly necessary for the operation of a website. When you first visit our website, we ask you whether you wish us to use cookies. If you choose not to accept them, we shall not use them for your visit except to record that you have not consented to their use for any other purpose. If you choose not to use cookies or you prevent their use through your browser settings, you may not be able to use all the functionality of our website.

Sharing your personal data

We do not share or disclose to a third party, any information collected through our website.

Updating this policy

We reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the website. If we make material changes to this policy, we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it.

If you would like to: access, correct, amend or delete any personal information we have about you, you are invited to contact us at info@tobept.com.